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February 16, 2023
10 min Read
Flona

How to Apply for a GSIS UMID Card

Image from: Unionbank

The UMID or Unified Multi-Purpose Identification card is one of the more accessible and relatively easy-to-get IDs. This ID makes it possible to make any transaction at any government agency or office. In the Philippines, a valid ID or proof of identity is required for a majority of transactions in government agencies, private companies and organizations, and other institutions. This comprehensive guide will help you navigate the process of applying for a UMID card.

What is a UMID Card?

The UMID ID is a government-issued identification card that allows you to transact with several agencies, including Development Mutual Fund (Pag-IBIG Fund or HDMF), Philippine Health Insurance Corporation (PhilHealth), Government Service Insurance System (GSIS), and the Social Security System (SSS).

The UMID ID is a card you can use for a variety of purposes, like the following:

  • ATM Card
  • Identification Card
  • Debit Card

The UMID Card has an embedded RFID microchip containing the user's personal information. The chip is activated when scanned by a scanner, which reads the data stored in the chip. The GSIS UMID card can be read from 100 meters away from the scanner and has a life span of 10 years.GSIS members can access the GW@PS kiosk by using their GSIS UMID cards. The UMID card is used to withdraw loan proceeds and benefits from your ATM.

Members and beneficiaries can now receive their benefit payments and loan proceeds through deposits to their beneficiary/member checking accounts, where their UMID is registered as a debit card or ATM.

Who can validly apply for a GSIS UMID Card?

  • Active SSS members with an active status
  • Active GSIS members who are qualified to apply for the ID in any nearby GSIS office
  • Indigent Filipinos and other PhilHealth members who can acquire the card from the office and are not beneficiaries under GSIS or SSS

What do you need to apply for the GSIS UMID ID?

Here are the necessary documents and steps for SSS members:

  1. The UMID card application form is crucial in registering as a UMID card holder. The first step is to accomplish this form fully. It's essential to be fully prepared before submitting the form, so you don't miss any details or make any mistakes that could jeopardize your application. To download the said form, check out this link.

Remember these tips in filling out the form:

 
  • All submissions must be written in blue or black ink using only capital letters.
  • When you can, stay away from any kind of corrections and erasures.
  • If the information isn’t necessary or applicable, simply input “N/A.”
  • Ensure that the information on your application form matches your SSS database. Information like name, sex, birth date, and SSS number should be identical to what you have listed in your official records.
  • When applying for the card for the first time, just keep the Reference Number section blank.
 
  1. You will need to provide a certified authentic copy or original version of these valid IDs: Professional Commission (PRC) license, Seaman's Book, Driver's License, or Passport. (Note: If you’re not a holder of any IDs mentioned above, you can simply present your ATM card, bank account passbook, or birth certificate to prove your identity.) You can also check the SSS website for a list of other acceptable substitute IDs and supplementary documents.
 

Here are the requirements for GSIS active members:

 
  1. A completely filled-out UMID Enrollment Form for GSIS members is required. Visit this link to download the form here.

 

Remember these tips in filling out the form:

 
  • All submissions must be written in blue or black ink using only capital letters.
  • Indicate the bank of your choice for getting or encashing your GSIS benefits and loans.
 
  1. Two valid and unexpired government-issued IDs include a driver’s license, PRC card, voter’s ID, or passport.
   

What are the steps for getting a GSIS UMID ID for active and current members of SSS?

Step #1: Download the application form and fill it out.

Before completing the form, read the instructions/directions carefully. Check and recheck all the essential information you provided to ensure they’re all accurate.

Step #2: Hand over all the required UMID documents to your SSS branch of choice.

To find a list of SSS branches with enrollment facilities for UMID, you can visit the SSS website (www.sss.gov.ph) and navigate to the "Branches" section. You can search for branches that offer UMID enrollment services by selecting "UMID Enrollment" as the service type.

Additionally, you can contact the SSS customer service hotline to inquire about branches with UMID enrollment facilities near you. It is advisable to call the branch beforehand to confirm their availability for UMID enrollment. An SSS rep will verify the documents and information you provided during registration.

Step #3: Submit your biometrics (photograph, signature, and fingerprint).

After submitting your documents and having them reviewed by an SSS personnel, you will be directed to a booth where your photograph, fingerprints, and digital signature will be captured. This is to ensure the accuracy and authenticity of the information on your UMID card.

After the data-capturing process, the SSS personnel will allow you to review all the information provided to ensure it is correct. Once you have confirmed that everything is accurate, you will be given an acknowledgment slip. You will also be informed of the estimated time for the delivery of your UMID card.

Step #4: Pay the corresponding processing fee.

The UMID card application fee is waived for first-time applicants, so no payment is required at the time of application. However, if you need to update or replace a lost UMID card, you must submit a duly-notarized affidavit of loss and pay a fee. The fee for updating or replacing a lost UMID card is currently Php 200.00.

Step #5: Allow the office to process your application and wait for your card delivery date.

Expect to receive your UMID card within 30 days from your UMID card application date. If you have yet to receive your card within the estimated time frame, you can contact the SSS customer service hotline to inquire about the status of your application. They will be able to provide more detailed information on when you can expect to receive your card.

Step #6: Activate your UMID card.

You can now activate your UMID card at your chosen SSS kiosk or SSS branch once you have received it.

What are the steps for getting a GSIS UMID ID for GSIS members?

Step #1: Download the application form and fill it out.

Remember to carefully read the instructions while filling out the application/enrollment form.

Step #2: Go to your GSIS branch of choice.

Upon arriving at a GSIS branch, secure a queue number. GSIS offices are open weekdays (Monday to Friday) from 8 AM to 5 PM.

Step #3: Submit all the necessary application documents.

When your number is called, submit your completed UMID form and copies of your two valid IDs to the designated officer for verification.

Step #4: Have your biometrics (photograph, signature, and fingerprint) captured.

You will be given a UMID eCard Release Form, which will be used to claim your card. Keep this form in a secure place.

Step #5: Wait for a confirmation from GSIS.

You will receive a notification from GSIS on where and when you can claim your UMID Card.

Step #6: Claim your ID.

Once you receive a notification, claim your UMID card at the GSIS office where you submitted your application. Remember to always get a queue number at the center’s information center.

When your queue number is called, submit your release form, a completed bank Information Record, and photocopies or original copies of your government-issued IDs, passport, and GSIS eCard. Verify the information on your UMID card to ensure it is accurate.

Step #7: Activate your UMID card.

Activate your UMID card immediately upon receipt. Visit the nearest Robinson’s Mall, municipal hall, city hall, or GSIS branch and go to the GSIS Wireless Activated Processing System kiosk.

Start the activation process by inserting your UMID card into the e-reader. As soon you insert your card, scan your pre-registered finger through the scanner. If the fingerprint scan is successful, you will receive a confirmation message. Your UMID card will be activated within the next 72 hours.

It is important to note that there are no expedited or rush application options for obtaining a UMID card. It is illegal for anyone to offer such services or ask for additional fees. The processing time for the UMID card is standard, and the only fees required are the standard processing fee.

Trust only authorized personnel from GSIS and be vigilant of fraudulent individuals or schemes. Always double-check the information and process with the official GSIS website or hotline.

It is essential to wear appropriate and decent clothing when having your photo taken for your UMID card, as revealing clothing is not allowed in the photo booth.

Additionally, removing unnecessary accessories such as eyeglasses, contact lenses, or long, hanging earrings is recommended before the photo session to ensure that your face and features are visible in the photo. This will help ensure that your UMID card accurately reflects your appearance and is easily identifiable.

What are the benefits of getting a UMID ID?

The Unified Multi-Purpose Identification (UMID) card is the official identification card for members of the Government Service Insurance System (GSIS) and the Social Security System (SSS) in the Philippines. Having a UMID card has several benefits, including:

  • One-stop shop for all your government-related transactions: You can use the UMID card as a valid ID for various transactions with government agencies, such as claiming benefits and pensions, applying for loans, and more.
  • A more secure form of identification: The UMID card features biometric information, such as a fingerprint and facial image, making it more difficult to forge or tamper with.
  • Access to government services: You can use the UMID card to access services like PhilHealth Insurance and the Pag-IBIG Fund.
  • Can be used as a valid ID for non-government transactions: Many private companies, banks, and other organizations accept the UMID card as a valid ID for transactions.
  • Easy to renew and update: You can easily renew or update the card by visiting the nearest UMID processing center.

It's always best to check with the respective organizations or the official website of GSIS for the most updated information.

 

FAQ

What does UMID stand for?

UMID stands for Unified Multi-Purpose Identification. It is the official identification card for members of the Government Service Insurance System (GSIS) and the Social Security System (SSS) in the Philippines.

The UMID card is a single identification card for government transactions and services. It contains the member's personal information, biometric data, and membership status with the GSIS or SSS.

Is UMID ID and SSS the same?

No, the UMID card and the SSS card are not the same. The UMID card is the official identification card for members of the Government Service Insurance System (GSIS) and the Social Security System (SSS) in the Philippines. It serves as a single identification card for different government transactions and services.

On the other hand, the SSS card is the identification card issued by the Social Security System (SSS), a government-run pension fund for private-sector employees. The SSS card is used to access services provided by the SSS, such as retirement, disability, and survivor benefits, as well as loans and other services. The UMID card is a combination of GSIS and SSS ID which means it serves as an ID for both GSIS and SSS transactions.

Can I apply for an SSS UMID card online?

Members of the SSS can apply for their UMID card through the SSS website using their existing SSS account. To apply for a SSS UMID card through the SSS website, you must have an existing SSS account and be registered for online services. Once logged into your account, you can provide the necessary information and upload the required documents.

How much is the UMID card fee?

For first-time UMID ID applicants, the processing fee for a new UMID card is free. However, this is subject to change, and it is best to check the official website of the GSIS or SSS for the most updated information. Additionally, if you lose your UMID card, there’s a fee for replacement worth P200.

It's also important to note that any additional or additional fees for rush applications or services are not allowed, and you should be suspicious of anyone who offers it.

Takeaway

In conclusion, applying for a GSIS UMID card is a simple process that requires the preparation of specific documents and visiting a GSIS office or UMID processing center. You will need to fill out an application form, submit the necessary documents, and pay the processing fee of P200 for replacement IDs.

It's essential to wear appropriate attire, remove any unnecessary accessories, and ensure that your documents are in order before going to the GSIS office. Remember, there are no rush applications for UMID cards, and any additional fees for rush services are illegal. Keep in mind to always double-check the information and process with the official GSIS website or hotline.

Flona
Flona / Customer Support Team @GMO

A Boss Level Tech nerd. Her interests range from all things web hosting to swiping food from the pantry. As she says, free food is the best food. You can't out nerd her and your food is definitely not safe when she's around.

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